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Filoli Visitor Map
Filoli Visitor Map

A detailed layout of the house, gardens and pathways.

For best results, print on 8.5x14 paper. Requires Acrobat Reader. Full Color Versions available at the Visitor and Education Center upon arrival.

Directions to Filoli
Getting Here

Directions to Filoli.

Educational Programs at Filoli
Classes

Learn about our educational offerings.

GRAPHIC DESIGN – Part–Time

This on–site position is responsible for the creation of graphic production for print collateral, direct mail, display/event and advertising projects and coordination for non-profit historic site. Maintains and manages archive of all artwork and project files. This year–round part–time, non-exempt, on–site position will work between 18 and 20 hours per week Tuesday through Friday, and is not eligible for any company provided benefits. Additional days, including weekends or evenings, may be required from time to time to meet Filoli’s needs.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

  • Design print collateral and event artwork, including but not limited to membership newsletter, posters, brochures, flyers, logos, schedules, advertising and other marketing material.
  • Design templates and manage layout of frequent and recurring content, adhering to branding specifications and graphics guidelines.
  • Design and manage production of signage for departments and events.
  • Interface regularly with various internal associates, including volunteers, to evaluate project needs.
  • Develop, and produce special projects and revisions in support of various departments.
  • Maintain Filoli image libraries and ongoing selection of best images for specific projects.
  • Assist in proofing and print production process.
  • Provide image graphics support for online content and social media.
  • Maintain and manage archive of graphic files and projects.
  • Maintain consistency and high quality design elements throughout marketing collateral.
  • Regular and predictable attendance.

MINIMUM QUALIFICATIONS
Education and/or Experience:

  • Degree in Graphic Design (preferred), or related experience and/or training or equivalent combination of education and experience.
  • 2+ years of graphic design experience with emphasis on print media.
  • Proficiency in Adobe Photoshop, Indesign and Illustrator; MS Office Suite (Word, PowerPoint, Excel).
  • Familiarity with HTML, CSS, jQuery a plus.

Skills and Abilities:

  • Ability to accurately translate requirements into creative design for print.
  • Ability to demonstrate strong verbal and written communication skills / ability to communicate with colleagues and volunteers.
  • Ability to demonstrate thoroughness and detail orientation.
  • Ability to show proficiency of four–color printing process, collecting and archiving files.
  • Ability to work confidently with print vendors.
  • Ability to exhibit outstanding project management, organizational, and analytical and problem-solving skills.
  • Ability to work effectively across organizational and functional lines.
  • Ability to maintain a positive, calm demeanor and professional manner with staff and volunteers at all times.
  • Ability to work effectively as an independent worker capable of taking ownership of projects and meeting tight deadlines with minimal supervision, and a team player willing to compromise and take direction.
  • Ability to demonstrate consistent and predictable punctuality, attendance and dependability

PHYSICAL DEMANDS
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to:

  • Use hands to finger, handle, and feel; reach with hands and arms; talk and hear,
  • Have dexterity of hands and fingers to operate a computer keyboard, mouse, tools, and to handle various computer components,
  • Specific vision abilities include close vision, color vision and ability to focus vision,
  • Perform repetitive motions up to 75% of time using a keyboard & mouse,
  • Lift/carry up to 25 pounds,
  • Stand, walk, reach, lift, carry and bend repeatedly and often, as well as sit for long periods of time at a computer,
  • Hear and speak to employees and volunteers on the phone and in person,
  • Move about to different buildings located on the grounds and access offices on second floor.

For Consideration:
Send resume and cover letter to: careers@filoli.org

  • Resume and cover letter outlining work experience, formal education, and special qualifications/skills
  • Include as an attachment using MSWord format or PDF — do not include resume in the body of the email
  • The email subject line must say: Graphic Design — Part–Time
  • Upon request be able to present a portfolio of Graphic design samples.
  • Please note: Contractor status will not be considered. We are seeking an employee to be a member of our on–site team.

Please note: Only candidates who provide all the information requested above will be considered. Please, no phone calls.

FINANCE MANAGER – Full–Time

The Finance Manager is a member of the senior management team and a strong partner to the Executive Director, providing leadership in the overall growth and management of Filoli. This position has direct responsibility for planning, implementing, managing and controlling all financial–related activities. The position provides dynamic leadership and guidance to the department managers, Friends of Filoli (FOF) volunteer leadership, Filoli Center Governing Board, and Filoli Staff. Filoli consists of 8000+ memberships, 1300+ volunteers, and 55+ staff members, with more than 100K visitors each year. Filoli is a CA 501(c)3, with an annual budget of $6.2M.

This is a full–time exempt position that reports directly into the Executive Director and typically works Monday through Friday with required occasional weekend/night presence at events, and Committee/Governing Board meetings. This position currently supervises two Staff Accountants.

ESSENTIAL DUTIES AND RESPONSIBILITIES INCLUDE:

  • Participates as a member of the senior management team in the development and implementation of organization–wide policies and programs that will contribute to its overall success
  • Direct responsibility for accounting, finance, organization–wide budgets, purchasing and contracting, and auditing in accordance with generally accepted accounting principles (GAAP) and organization policies and procedures
  • Collaborate with Executive Director and other key players in managing and optimizing multiple revenue streams; retail (Café and Garden Shop), membership fees, events/visitor fees and fundraising
  • Develop and ensures effective internal controls are in place to safeguard assets and ensure compliance with GAAP and applicable federal, state and local laws and regulations and rules for financial and tax reporting
  • Work closely with and presents robust data to engaged members of the Governing Board with committee responsibilities for finance and auditing
  • Ensures timely and accurate analysis of budgets, financial trends and forecasts, and monthly financial statements/reports for each department
  • Oversees revenue–producing activities, including cash handling and inventory management of the Garden Gift Shop, Food Services (Café), Visitor & Member Services, and all Filoli events
  • Directly interfaces with and manages outside vendors/contractors providing products or services to Filoli, including but not limited to, audit and tax filings, facility maintenance, food services, payroll services, security, and information technology. Interface with outside auditors providing support to annual audit
  • Identifies, develops and implements best practice improvements to processes and procedures to achieve meaningful results, greater productivity, efficiency and consistency among departments
  • Regular and predictable attendance

MINIMUM QUALIFICATIONS
Education and/or Experience:

  • BS in Accounting or Finance, MBA a plus
  • Minimum of 10 years of increasing responsibilities in the accounting/finance function and at least half of that time supporting medium to large organizations
  • Non–profit experience necessary; previous experience working with volunteers a plus
  • At least five (5) years of direct supervisory experience of individuals and/or secondary departments
  • Proficiency in QuickBooks, and experience with 3rd payroll services — Paychex preferred
  • High proficiency in a PC, Windows environment and Microsoft Office products

Skills and Abilities:

  • Ability to provide exceptional accounting, finance, budgets, purchasing and contracting, and auditing knowledge and skills in accordance with generally accepted accounting principles (GAAP) and organization policies and procedures
  • Ability to demonstrate expertise of secure cash/credit card handling and inventory management
  • Ability to demonstrated superior oral and written communication skills, including making presentations to large and small groups
  • Ability to display a high level of integrity and dependability with a strong sense of urgency, results–orientation, diplomacy and courage
  • Ability to provide outstanding customer service, and maintain a positive, calm demeanor and professional manner at all times and facilitate conversations to achieve concurrence
  • Ability to take feedback and make constructive adjustments to programs, processes, and communications
  • Ability to think and act strategically, and promptly respond to tactical questions, concerns, and problems either via email, phone or in person
  • Ability to be responsive to a large number of diverse needs while focusing on high priority tasks; ability to multi–task while maintaining high degree of accuracy
  • Ability to build robust, effective, and respectful partnerships with all staff, board members and volunteers, and demonstrate effective influence skills
  • Ability to successfully provide effective, respectful, team focused leadership and supervision to department staff
  • Ability to read, interpret and communicate information in documents such as safety rules, operating and maintenance instructions, and procedure manuals
  • Ability to provide solid analytical skills working with quantitative data, organize information effectively and provide useful data
  • Ability to tirelessly follow–through to successful completion all projects and communications
  • Ability to demonstrate consistent and predictable punctuality, attendance and dependability

PHYSICAL DEMANDS
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions. While performing the duties of this job the employee is regularly required to:

  • Read and interpret documents such as safety rules, operation and maintenance instructions and procedural manuals
  • Perform repetitive motions up to 60% of the time using a keyboard and mouse and lift up to 25 pounds
  • Move about to different buildings located on the grounds, including meeting rooms on the 2nd and 3rd floors of the House
  • Use hands to finger, handle, and feel; reach with hands and arms; talk and hear
  • Have dexterity of arms, hands and fingers to operate a computer keyboard, mouse
  • Specific vision abilities include close vision, color vision and ability to focus vision
  • Stand, walk, reach, lift, carry and bend frequently, as well as sit for long periods of time at a computer
  • Ability to hear and speak to members, volunteers, and staff

For Consideration:
Send resume and cover letter to: careers@filoli.org

  • Resume and cover letter must be attached using MSWord format or PDF – do not include resume in the body of the email
  • The email subject line must say: Finance Manager
  • Recent salary information – highly desired

Filoli Center is an equal opportunity employer.