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Filoli Visitor Map
Filoli Visitor Map

A detailed layout of the house, gardens and pathways.

For best results, print on 8.5x14 paper. Requires Acrobat Reader. Full Color Versions available at the Visitor and Education Center upon arrival.

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Staff Accountant

The Staff Accountant position involves a special emphasis on Accounts Payable and Inventory Control. Primary responsibilities will be Accounts Payable and Cash Disbursements, as well as cash receipts and posting, month end reconciliations of various general ledger accounts, processing of journal entries, and back up to the senior accountant during that personís absences. The position is supervised by the senior accountant and reports to the Director of Finance & Accounting.

This is a full time non–exempt hourly paid position that is benefit eligible (medical, dental, vision, life/LTD, flex-plan, 401k, vacation, sick leave, and paid holidays). Typically, the work schedule is 8 hours per day Monday through Friday. Seasonal overtime and off–hours commitment may be required provided with advance warning.

Essential Duties and Responsibilities Include:

  • Process all invoices (inventory and non-inventory) into the general ledger
  • Backup for processing of inventory invoices into the inventory control system
  • Identify purchase order/invoice discrepancies at the time of posting
  • Process of vendor payments to ensure maximizing earned discounts
  • Check processing through GL payables, including performing weekly check runs
  • Review and resolve vendor aging statements
  • Prompt resolution of all issues
  • Communicate, partner to maintain good financial relationships with vendors
  • Vendor set–up and maintenance
  • Reconcile invoice discrepancies and provides deduction support
  • Act as a co–liaison between receiving department and vendor accounts
  • Collaborate with the supervisor of inventory receiving
  • Perform month end closing of AP
  • File weekly payables
  • Cash receipts logging and posting
  • Monthly reconciliations of specified balance sheet accounts
  • Assistance with payroll processing during senior accountantís absence
  • Other accounting duties, as necessary
  • Regular and predictable attendance

Education and/or Experience:

  • Associates degree in accounting or other related business field
  • Three to five years of accounts payable experience
  • Two to three years of inventory experience
  • One to two years of basic general ledger bookkeeping – Current knowledge of QuickBooks and Financial Edge a plus
  • Must have a basic understanding of G/L accounts
  • Previous experience working in a not for profit a plus
  • Previous experience working in an environment with many volunteers a plus
Skills and Abilities:

  • Strong financial management skills
  • Ability to demonstrate a high level of confidentiality
  • Ability to demonstrate strong problem solving and analysis, as well analytical thinking
  • Ability to work independently with Google, GoogleDocs and Excel
  • Ability to successfully work independently and in small teams with high work demand
  • Proficient knowledge of Microsoft Excel, Word, PowerPoint, Outlook and Google Docs
  • Ability to communicate (listening and speaking) effectively with vendors and employees of the organization,
  • Ability to demonstrate excellent written and verbal communication skills
  • Ability to be proactive and identify issues/tasks – creative problem solver
  • Ability to multi-task and demonstrate strong time-management, organization, details, accuracy and follow–through skills
  • Ability to demonstrate a strong customer service orientation
  • Ability to demonstrate consistent and predictable punctuality, attendance and dependability
  • Ability to read and interpret documents such as safety rules, operating and maintenance instructions and procedural manuals

Physical Demands::
While performing the duties of this job the employee is regularly required to do the following: (Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.)

  • Use hands to finger, handle, and feel; reach with hands and arms; talk and hear
  • Specific vision abilities include close vision, color vision and ability to focus vision
  • Read and interpret documents such as safety rules, operation and maintenance instructions and procedural manuals
  • Perform repetitive motions up to 60% of time using a keyboard & mouse
  • Stand, walk, reach, lift, carry and bend often as well as sit for long periods of time at a computer
  • Move about to different buildings located on the grounds and access inventory in the basement of the house
  • Lift/carry up to 20 pounds
  • Hear and speak to visitors, members, volunteers, staff and emergency responders on the phone and in person, as well as hear and respond to emergency broadcasts

Please note there is no public transportation to this site.

To Apply, qualified candidates should:

  • Email resume and cover letter as an attachment using MSWord format or PDF – do not include resume in the body of the email – to:
  • The email subject line must say: Staff Accountant
  • Filoli is an equal opportunity employer who values diversity in the workplace.